Create, invite, and remove athletes in Vitruve Teams

All athlete management happens in Management (the rightmost icon in the bottom navigation bar) → Athletes.

Registered versus unregistered athletesCopy Anchor Link

Decide this first, because it controls what you can delete and whether the athlete can train alone.

Create unregistered athletesCopy Anchor Link

Athletes you create are unregistered. They have no individual access to the Vitruve Athlete app until you invite them.

1. Open Management and select the Athletes tab.
2. Tap + to see the creation options.
3. Choose Manually.
4. Fill in at least the Basic information fields and tap Save.
5. Optional: to add several athletes at once, tap the + above the athlete's photo.

To import many athletes, download the TSV template and use the bulk import (TSV) mode. The support site's video "Import athletes with a TSV file in Vitruve Teams | #3 Tutorial" walks through it.

Invite an unregistered athlete by emailCopy Anchor Link

Converting an unregistered athlete to a registered one lets them train independently and lets you transfer them to another organization. Do not use this if the athlete already has a Vitruve Athlete account; add them with their ID code instead.

1. Open Management → Athletes and tap the athlete's profile.
2. Enter an email. It is used to create the athlete's account.
3. Tap Invite Athlete.
4. The athlete receives an email at that address and must:
   1. Verify the account.
   2. Download the Vitruve Athlete app.
   3. Log in with the password provided.
   4. Change the password.

Success check: the athlete can log in to Vitruve Athlete and sees the data recorded for them in your organization.

Add an existing Vitruve Athlete user with an ID codeCopy Anchor Link

This brings an athlete who already has a Vitruve Athlete account into your organization. You get access to their existing data, and they can train both in your organization (in Vitruve Teams) and on their own (in Vitruve Athlete).

1. The athlete opens the Vitruve Athlete app and logs in.
2. They tap the My Profile icon on the right of the bottom navigation bar.
3. They tap the ID icon and copy the ID.
4. In Vitruve Teams, open Management → Athletes → + → Using a Code and paste the code.

An athlete without an account creates one in Vitruve Athlete with an email and password, confirms the account through the link in the confirmation email (this step is required), and completes the requested personal details such as name, gender, age, weight, and height. Vitruve Athlete needs iOS 12.1 or later or Android 6.0 or later. See Vitruve Athlete app.

Edit an athleteCopy Anchor Link

Open Management → Athletes and tap the athlete. You can change their details there, including the teams they belong to under Additional Info → Teams. See Organize athletes into teams in Vitruve Teams.

Delete an unregistered athleteCopy Anchor Link

This option is only available for unregistered athletes.

1. Open Management → Athletes.
2. Tap the athlete you want to delete and choose the delete option.

Remove a registered athlete from the organizationCopy Anchor Link

This option is only available for registered athletes. As a coach, you cannot delete a registered athlete's data; you can only remove them from the organization. Open the athlete in Management → Athletes and choose the remove option.

To delete all of their data, the athlete must log in to the Vitruve Athlete app and delete their account from there.

Move an athlete to another organizationCopy Anchor Link

A registered athlete can be in three organizations at the same time.

1. Remove the athlete from the current organization, as above.
2. Add the athlete to the new organization with their ID code.

An unregistered athlete must first be invited by email so they become registered.